Viatico
A ready-to-use foundation for expenses and reimbursements. Employees log a spend with its receipt and follow the money back; finance sees the whole team by category, reimburses in bulk, and closes the month against budget.
App FoundationBusiness OperationsExpense managementEmployee and finance viewsBudget vs. actual
Overview
Expenses that finance can actually see.
Receipts in chat threads and spreadsheets that reconcile at month end are how overspend goes unnoticed. Here an expense is logged once, checked against policy on the spot, and stays visible to both the person waiting to be paid back and the team paying it.
Log an expense with its receipt in a single form.
Get flagged on the spot when a spend goes over the policy limit.
Let employees follow exactly what is still owed to them.
Give finance spend by category and budget vs. actual per month.
Included
What this foundation includes
The full expense cycle — spend logged to money reimbursed — ships working out of the box.
Policy-limit alert when an expense goes over
Employee view of what is still pending reimbursement
Finance dashboard with spend by category
Approve and reimburse, one by one or in bulk
Expense list with search and category and status filters
Monthly report with budget vs. actual by category
CSV export of the expense data
Built-in structure
Categories, budgets, and roles ready to use
Defaults that reflect how a team actually spends and reconciles — and that Swapps adapts to yours.
Five expense categories, each with its own budget
Submitted, approved, reimbursed, and rejected statuses
Employee and finance roles, each with its own views
Demo accounts with pre-loaded expenses and history
Customization
What Swapps customizes
This is a starting point, not a rigid off-the-shelf SaaS app.
Policy rules and limits per category, role, and country
Receipt OCR and automatic data capture
Integration with your accounting and payroll systems
Multiple currencies and exchange-rate handling
Multi-step approval chains, cost centers, and projects
Custom reporting, period closing, and audit trail
Next step
Connect with an ExpertMake it yours.
This foundation is ready to be configured with your categories, your budgets, and your expense policy, then deployed for your team and your finance function. Connect with a Swapps expert to scope the build.